Job Description:
Summary Description
Worcester Academy, an independent day and boarding school serving
grades 6-12 and postgraduates, is in the midst of the Rooted and
Rising Campaign, a $100 million comprehensive campaign that will
strengthen the Academy's people, programs, campus, and profile for
generations to come.
The Manager of Advancement Services plays a mission-critical role in
supporting the operational backbone of this campaign and all
Advancement initiatives. This position ensures the accuracy,
integrity, and strategic use of constituent, gift, and prospect data.
Working collaboratively across departments-including Admissions,
Information Technology, and Finance-this individual oversees data
management, gift processing, reporting, and prospect research
functions that drive philanthropic success. The successful candidate
will bring technical expertise, a passion for data-informed
decision-making, and a collaborative spirit to help advance Worcester
Academy's mission.
Key Responsibilities
Database & Systems Management
- Serve as lead administrator for Worcester Academy's Blackbaud
Raiser's Edge environment
- Maintain accurate constituent and gift records, including contact
information, affiliations, and giving histories
- Manage data integrations among Raiser's Edge, Balckbaud, and the
MyHilltop Student Information System
- Conduct regular data hygiene audits and oversee duplicate
resolution and data integrity initiatives
- Design and maintain custom reports, dashboards, and analytics for
Advancement leadership to inform goals and strategy
Collaboration Across Campus
- Collaborate with Information technology to maintain data security,
system connectivity, and user support
- Serve as a key data liaison to ensure that shared campus systems
are aligned, accurate, and up to date
Gift Processing & Reporting
- Oversee or execute timely and accurate gift entry and
acknowledgement processes, ensuring compliance with IRS and CASE standards
- Manage pledge records, recurring gifts, and soft credits
- Support stewardship efforts by ensuring that donor recognition,
acknowledgements, and reports reflect accurate information
Prospect Research & Management
- Partner with the fundraising team to identify and prioritize major
gift prospects
- Utilize both internal data (giving histories, engagement patterns)
and external resources (Windfall, LinkedIn, etc) to develop
comprehensive prospect profiles
- Collaborate with gift officers to ensure accurate pipeline
management, campaign reporting, and progress tracking
Reporting & Analytics
- Generate strategic data reports on donor participation, campaign
progress, and fundraising performance metrics
- Partner with the Advancement leadership team to analyze and
recommend data-driven strategies for donor engagement and retention
Policies, Compliance & Best Practices
- Maintain adherence to donor privacy, data security, and ethical
fundraising standards
- Stay current on emerging trends in advancement technology and
prospect research to ensure Worcester Academy remains at the
forefront of best practices
Leadership and Team Development
- Lead system upgrades, workflow improvements, and documentation initiatives
- Serve as a strategic partner on the Advancement leadership team,
helping guide operational planning for the Rising Campaign and beyond
